Hythe Pier Heritage Association (HPHA) as the data controller is committed to protecting your privacy and complying with the General Data Protection Regulations (GDPR). This statement sets out the basis by which we collect and process the personal data of anyone who provides data through our website and your rights in respect of your personal data. Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

This website is not intended for children and we do not knowingly collect data relating to children.

HPHA collects and processes personal data on individuals who are donors, members, volunteers and those who wish to be informed on HPHA’s activities. This is collected via our website, emails, calling or writing to us or in person. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations.

What information do we collect?

We may collect the following types of personal data:

  • your name, address, email address and telephone number and other contact information that allow us to meet our organisational and statutory obligations to you
  • Financial and transactional data including bank account and payment card details if you are making a donation to us
  • Marketing and communications data including your preferences in receiving marketing and updates on our activities from us and your communication preferences

We collect personal data for registering for membership, making donations, volunteering or requesting information on HPHA activities. You can give us your personal data by filling in forms on our website or paper forms or by corresponding with us by phone or email, by joining as a member/volunteer or by making a donation.

What if you do not provide personal data?

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to help you further.

How do we use the information:

We will use your personal information:
• to provide you with the services, products or information you have requested;
• to create a membership record for you if you join us;
• for administration purposes;
• to further our charitable aims, including for fundraising activities.

When you register to attend or take part in one of our fundraising or challenge events we will use you information to process the registration fees (if any), administer your participation in the event and provide you with information about the event.

We rely upon legitimate interest to analyse the personal information we collect to create a profile of your interests and preferences so that we can contact you in the most appropriate way and with the most relevant information. Where relevant, we may also assess your personal information for the purposes of fraud and credit risk reduction.

We may use this information to personalise the way our websites are presented when users visit them, to make improvements to our emails and to ensure we provide the best service for users. Wherever possible, we use aggregated or anonymous information which does not identify individual visitors to our websites.

If you no longer want us to process your personal details you can ask us to stop at any time by contacting us via the address at the bottom of this page.

Sharing of your Data

We will not share information about you to anyone outside the organisation without your consent unless the law allows us to. We do not transfer any personal data outside of the European Economic Area.

Data retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Storing Personal Data

The security of your Personal Data is very important to us. We will adopt physical, technical and organisational measures to ensure the security of Personal Data. This includes the prevention of loss or damage, unauthorised alteration, access or processing and other risks to which it may be exposed by virtue of human action or the physical or natural environment.

Changes to the privacy notice

This notice will be updated from time to time to reflect both the latest data protection laws and how we use and process your data.

Cookies and links to third party websites

Cookies

Cookies are small text files stored on your computer when you visit certain websites. We use first party cookies (cookies that we have set, that can only be read by our website) to personalise your online experience. We also use third party cookies (cookies that are set by an organisation other than the owner of the website) for the purposes of website measurement and targeted advertising. You can control the use of cookies via your browser.

Links to other websites

Our website may, from time to time, contain links to the websites of other organisations. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we don’t accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites. This privacy policy applies solely to the personal data collected by HPHA.